Information Note to Participants of the Istanbul Film Festival

INFORMATION NOTE ON THE PROCESSING OF PERSONAL DATA BELONGING TO PARTICIPANTS OF THE ISTANBUL FILM FESTIVAL

Your personal data are processed by İstanbul Kültür ve Sanat Vakfı ve İktisadi İşletmeleri (“İKSV” or “Foundation”) as the Data Controller, within the framework explained below and always in compliance with the Law numbered 6698 on the Protection of Personal Data (“the Law”).

For further information on the purposes of the processing of your personal data by us, please see İKSV’s Policy on the Protection and Processing of Personal Data on the publicly accessible website www.iksv.org/en/footer-menu/policy-on-the-protection-and-processing-of-personal-data.

a) Processed personal data

The following personal data will be processed by IKSV for the below-mentioned purposes.

Name, surname, address, phone number, e-mail address, profession, company/institution, work address, visual recordings.  

b) Purposes of the Processing of Your Personal Data

Your collected personal data will be processed within the scope of the events which will be organized under Istanbul Film Festival and the following purposes ("Purposes") within the terms and purposes of personal data processing specified in Article 5 of the Law.

  • Performing the events under the Istanbul Film Festival,
  • Communication between you and the Foundation,
  • Fulfillment of all obligations arising from Istanbul Film Festival,
  • Fulfillment of audit processes by the Foundation,
  • Carrying out the legal processes related to the Foundation,
  • In the presence of your explicit consent, sending commercial electronical messages.

c) To Which Parties and For What Purposes Your Personal Data May Be Transferred

Your personal data may be shared and transferred with natural or legal persons that provide services within the scope of the above-mentioned Purposes and with public institutions or organizations who are authorized to request and receive this data as a legal requirement, in accordance with legal limits and to the extent of the necessity and purpose of the relevant transaction.

d) The Method and Legal Reason of Collecting Your Personal Data

Your personal data is collected through application forms in social media accounts and websites belonging to Foundation in order to perform the events under Istanbul Film Festival, fully or partially through automatic means or provided that the process is a part of any data registry system, through non-automatic means.

Your personal data is collected and processed by the Foundation for the following purposes and legal reasons specified in Article 5 of the Law.

Processing of personal data belonging to the parties of a contract, is necessary provided that it is directly related to the conclusion or fulfilment of that contract;

  • Performing the events under the Istanbul Film Festival,
  • Communication between you and the Foundation,
  • Fulfillment of all performance arising due to your business relationship with the Foundation.

It is mandatory for the legitimate interests of the controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject;

  • Performing the events under the Istanbul Film Festival,
  • Fulfillment of audit processes by the Foundation.

It is mandatory for the Foundation as controller to be able to perform his legal obligations and it is prescribed by the law.

  • Carrying out the legal processes related to the Foundation.

Explicit consent has been given;

  •  Sending commercial electronical messages.

e) The rights of data subject as per the Article 11 of Turkish Personal Data Protection Law

As personal data owners, you are entitled:

  • To learn whether your personal data are processed or not,
  • In case your personal data are processed, to request information,
  • To learn the purpose of processing your data and whether they are used for the intended purposes or not,
  • To learn the third parties at home or abroad to whom your personal data are transferred,
  • If your personal data are processed incompletely or inaccurately, to request correction, and, accordingly, to request that third parties to whom your personal data were transferred be notified of such action,
  • Even if your personal data are processed in compliance with the Law numbered 6698 and other applicable provisions, if the reasons requiring data processing are no longer valid, to request erasure or destruction of your personal data, and, accordingly, to request that the third parties to whom your personal data were transferred be notified of such action,
  • To raise objections against the analyzing of your processed data exclusively by automatic means if it leads to an unfavorable consequence for you, and
  • To request compensation for the damage arising from the unlawful processing of your personal data.

As personal data owners, in case you deliver your claims related to your rights on an application form with wet-ink signature to the postal address İstanbul Kültür Sanat Vakfı Nejat Eczacıbaşı Binası Sadi Konuralp Caddesi No:5 Şişhane 34433 Istanbul, or to the email address kisiselveriler@iksv.org with secure electronic signature/mobile signature or from the email address submitted beforehand to İKSV and registered in İKSV's system, your claim will be concluded as soon as possible or, at the latest, within 30 (thirty) days depending on the nature of the claim. In case this transaction brings an extra cost, a compensation will be requested from you as per the rates determined by the Personal Data Protection Board.

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